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TRAVEL ASSISTANT

Date de publication :21-08-2013
Annonceur :Elodie Julien
Type(s) de contrat :
Fonction recherchée :
Secteur(s) d'activité :
Référence de l'annonce :13289
 

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Book travel arrangements (all flights, hotel reservations, car rental, train, boat) in accordance with travel policy

SBM Offshore is a Pioneer in the offshore oil and gas industry. Worldwide we have over 7000 employees representing 47 nationalities and are present in 15 countries. Our activities include the engineering, supply and offshore installation of most types of offshore terminals or related equipment. In addition, SBM Offshore owns and operates its own fleet of Floating (Production) Storage and Offloading units. SBM Offshore has a track record of developing innovative, cost-effective solutions for the ever-changing needs of its Clients. Each company of the group contributes its technical expertise, making SBM Offshore a market leader.

We are currently recruiting a Travel Assistant starting asap.

RESPONSIBILITIES & MAIN TASKS :

= Book travel arrangements (all flights, hotel reservations, car rental, train, boat) in accordance with travel policy :
+ Treat incoming emails and Cis e-Travel Requests (e.g. : calculate quotes, do/update reservations, etc.).
+ Ensure hotline services (follow up phone calls).
+ Use GDS system (Global Distribution System Amadeus) for recording PNRs and issue e-tickets.
+ Book low costs flights on airlines’ websites.
+ Be able to propose alternative arrangements.
+ Monitor and sort GDS’ queues in order to maintain high quality control.
+ Stay educated on airline rules, regulations and current affairs (knowledge of visas regulations, vaccinations, geography and any other regulation related to travel).

= Manage vessels crew rotation :
+ Mobilization/demobilize offshore crew and Installation employees (liaise with DIM and shore base logistic coordinators).
+ Issuance Offshore letter.
+ Record e-Travel Requests in the CIS.

= Administrative tasks :
+ Maintain updated travellers’ profile.
+ Check travel invoices and liaise with accounting department if necessary
+ Ensure that travel requests are approved in compliance with authority level matrix.

JOB REQUIREMENTS :

Soft skills : Reactive, adaptable, flexible, able to perform several tasks simultaneously, very well-organized, quick minded, logical mindset.
- Iata travel agent (BTS diploma certificate).
- Proficient internet research skills for traveller information.
- Minimum 2 years of travel experience
- Good knowledge of English + other language will be appreciated.
- Ability to work in a team environment, effective oral and written communication skills
- Should be able to cope with multiple deadlines and be able to remain calm in a stressful situation.

PS :

If you are available at very short notice and motivated please apply at elodie.julien@sbmoffshore.com



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